conference rates

RATES AND GENERAL CONDITIONS FOR CONFERENCES AT CAVERSHAM MILL OR MIDLANDS FOREST LODGE

A:   24 Hour Conference Package:
R975-00 per person single per night
R850-00 per person sharing per night

This is inclusive of:

  • Accommodation.
  • Breakfast.
  • Midmorning and afternoon tea, coffee, juice and homemade bakes. 
  • Lunch.
  • 3 Course Dinner (Transport to Caversham Mill Restaurant if requested).
  • Standard Equipment: (TV, Screen, Flip Chart, Projector and White Board).
  • Venue hire: tables, chairs, table-cloths, jugs of water and peppermints.
  • (VAT inclusive)

B:            Full Day Conference Package:
R275-00 per person (for delegates not requiring accommodation)

This is inclusive of:

  • Tea, coffee, juice and muffins on arrival.
  • Midmorning and afternoon tea, coffee, juice and homemade bakes.
  • Lunch.
  • Standard Equipment: (TV, Screen, Flip Chart, Projector and White Board).
  • Venue hire: tables, chairs, table-cloths, jugs of water and peppermints.
  • (VAT inclusive)

C:            Half Day Conference Package:
R150-00 per person (from 08H30 – 12h30 or 13h30 – 17h30)

This is inclusive of:

  • Tea, coffee, juice and muffins on arrival.
  • Midmorning or afternoon tea, coffee and homemade bakes.
  • Standard Equipment: (TV, Screen, Flip Chart, Projector and White Board).
  • Venue hire: tables, chairs, table-cloths, jugs of water and peppermints.
  • (VAT inclusive)

Please note: through prior arrangement before the conference, and as an alternative, meals may be enjoyed at the Caversham Mill Restaurant which is 3 km from the facility. Transport may be arranged if requested.  All meals will be to the chef’s selection unless otherwise indicated. ie. Lunches will consist of a choice of 2 main courses and 2 desserts.  Dinners will be a choice of 3 starters, 3 mains and 3 desserts.  All meals will include tea, coffee or a soft drink.

TERMS AND CONDITIONS

·       To confirm a reservation, a signed copy of the quotation/reservation form within 5 days of making the reservation is required. Once the signed quotation/reservation form has been received, the booking will obtain confirmed status.

·       A deposit of 50 % is required on confirmation and the balance is due 10 days before the date of the conference.

·       Confirmation of final number of delegates is required 10 days prior to commencement date of the conference.  Billing will be done on this figure even if there are non-arrivals.  Extra delegates attending will be added to the bill.

·       In the event of non-payment of the fees within the time specified, Caversham Mill/Midlands Forest Lodge shall be entitled to cancel a booking after giving the client written notice.

·       All monies are non-refundable once paid by the client.

·       Should special menus be required this must be confirmed 10 days prior to the conference. All meals will be to the chef’s selection unless special menus have been requested.

·       All extra costs must be settled on departure.

·       Caversham Mill/Midlands Forest Lodge reserves the right to cancel any booking with and without liability on its part in the event of any damage to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other causes beyond the control of Caversham Mill/Midlands Forest Lodge which shall prevent it performing its obligations. In these circumstances, every effort will be made to find an alternative venue.

·       All changes and cancellations must be made in writing.

·       Times for teas and meals must be organized in advance.

·       Any parties or meetings that continue after 24h00 will be charged R500.00 per hour for staff overtime and will not continue past 01h30.

RISK/LOSS/DAMAGES

·      Caversham Mill/Midlands Forest Lodge shall not be held liable for interruptions of services (water, electricity, sanitary).

·      Whilst every precaution will be taken to ensure the safeguarding of your belongings, Caversham Mill/Midlands Forest Lodge will not be liable for loss or damage to any property whatsoever (décor props, signage, valuables, etc). We recommend that all personal and valuable property be removed directly after the conference.

·      Should the Caversham Mill/Midlands Forest Lodge building, surrounding gardens, décor or napery be damaged by the client or any of the clients suppliers during the set-up or break down operations of the conference, the client shall be held responsible and will be billed accordingly.

·      Caversham Mill/Midlands Forest Lodge, its employees or any person employed at the conference will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever.